Talent Llama Best Practices
Build a Candidate Experience Worth Talking About
AI and automation don’t have to make hiring feel robotic. When used right, they make your process faster, fairer, and surprisingly more human. The key is transparency and tone, how you frame the experience shapes how candidates feel about your brand.
Here are four simple ways to use Talent Llama to create a standout candidate experience from day one, and remember - owning AI is part of your process. You don't need to mention Talent Llama explicitly, instead, you can refer to it as an "AI-led Voice Interview".
1. Be Upfront: Explain AI Screening Early
Don’t surprise candidates with AI later in the process. Tell them upfront in the job description that you use Talent Llama. A single line is enough to build trust and show that your process is fair.
Say something like:
“Why we use AI as the first step
We utilize an AI screening interview as the first step to ensure that every single applicant is reviewed fairly and consistently. It helps us move fast without missing great people like you! Rest assured, all applicant results are viewed by our recruiters, and they have final say on who moves forward.”
This sets the tone. You’re not hiding behind tech, you’re showing that you value every applicant’s time and effort.
2. Frame It as a Win for the Candidate
AI screening isn’t a filter. It’s a fairness tool. The right framing turns what could feel cold into something empowering. That's why it's important to mention AI early.
Say something like:
“We use AI to make sure every candidate gets seen.”
Not every company can review hundreds of applications, but you can! That’s your edge. Talent Llama ensures every applicant gets seen and no one slips through the cracks. It’s proof that your hiring process is fair, consistent, and built with the applicant in mind.
3. Give Context: What Happens Next
Clarity beats mystery every time. Let candidates know what’s coming after they apply. Customize your automated application confirmation email, or your careers page confirmation to explain what happens next.
Say something like:
“Thank you for applying, you’ll shortly receive an invite to complete a 30 minute AI-powered voice interview. It’s quick, conversational, and helps us understand your skills early in the process. Our team reviews every response before inviting candidates to the next stage.”
Simple. Transparent. Zero confusion.
4. Add a Human Touch: Record a Welcome Video
A friendly face changes everything. Have your hiring manager (or someone from your team) record a short video introducing the role and explaining why you’re using Talent Llama.
What to include:
- A warm hello and quick overview of the job
- A sentence about the company and team culture
- Why you use AI: “to give every candidate a fair shot” and "so we can see every applicant"
You can add your video directly to the screening call it's the first thing candidates see before they begin their AI screening (Campaign > Experience > Interview Screens > Welcome).
It takes less than two minutes, but it makes a lasting impression. Candidates see the real people behind the process, not just the tech.
The Bottom Line
Transparency builds trust. Fairness builds reputation. Together, they build the kind of candidate experience people talk about, the one that makes them want to work for you.
Talent Llama gives you the tools to make that happen. Use them with clarity, honesty, and a human touch. That’s how you turn AI screening into a standout candidate experience.